Defect, inspection, maintenance & quality management software · ISO 9001

Evidence, not admin.

Inspections, checklists, defects, non-conformances, corrective actions and sign-off in one quality management system, structured the way ISO 9001 expects. Every entry is tamper-proof: photo, location, who, when.

ISO 9001 · CL. 7.5CL. 8.7 NONCONFORMITYCL. 9.2 INTERNAL AUDITCL. 10.2 CORRECTIVE ACTION
Same quality system, whatever you build or run
DEF-0421·L04 · BATH 2BOPEN · CRIT
SITE PHOTO · CONSTRUCTION
CONSTRUCTION · L04 · BATH 2B
Silicone seal discontinuous at basin▍
Bead lifts away from tile for ~180mm. Water tracking behind vanity.
TRADEWet Seal Co.
DUEToday · 17:00
CAPTUREDDay 1 · 08:12
INSPECTORK. Hartley
Audit trail
08:12CapturedK.Hartley
08:12Synced · offlineDEVICE
08:14AssignedWet Seal Co.
08:12:14 · SYNCED
DAY 1 · 08:12 · CAPTURED

Fast on site. Twelve seconds, hands still on the work.

Voice, offline, QR codes. Inspections, checklists and non-conformances all log in seconds, so they actually get logged. Here's DEF-0421 going in from a basement bathroom with no signal.

REC · 00:00
“▍”
Voice your way through markup
Pin the photo or drawing, then say the caption. No typing with gloves on.
NO SIGNAL · BASEMENT3 QUEUED
DEF-0424Paint chip · L05◐ WAIT
DEF-0425Skirting gap · L05◐ WAIT
DEF-0426Door rub · L06◐ WAIT
Works anywhere, even offline
Basements, warehouses, remote depots. Captures sync when signal returns.
L04 · BATH 2B · 3 OPEN
DEF-0421Silicone seal discontinuous at basin
DEF-0422Grout cracking
DEF-0419Tile chip
Scan to land on the right list
Stick a QR code on any location or asset. One scan opens that spot's defect list.
DAY 3 · 14:20 · IN DISPUTE

Wet Seal Co. says the seal was fine when they left. You have two ways to answer.

WITHOUT · A WEEK OF EMAILS
MON 09:41J. Silva, Wet Seal Co.RE: RE: Bath 2B seal - was fine when we left
MON 15:20K. HartleyRE: RE: RE: Bath 2B seal - photos attached?
TUE 08:03J. Silva, Wet Seal Co.RE: Bath 2B seal - which one do you mean
TUE 17:55Site officeFWD: variation claim VC-118
WED 11:12K. HartleyBath 2B seal - still outstanding
THU 07:30J. Silva, Wet Seal Co.RE: Bath 2B seal - need access, not our scope?
FRI 16:48CommercialBack-charge query - Level 4 wet areas
MON 09:15K. HartleyRE: RE: RE: RE: Bath 2B seal
MON 09:16J. Silva, Wet Seal Co.RE: RE: RE: RE: RE: Bath 2B seal
6 DAYS9 EMAILS0 PHOTOS WITH A TIMESTAMP
WITH · THE ENTRY
DEF-0421 · L04 · BATH 2BLOCKED
Silicone seal discontinuous at basin
LOCATIONL04 · BATH 2B
TRADEWet Seal Co.
CAPTUREDDay 1 · 08:12 · offline
SIGNED OFFDay 4 · 16:04
Audit trail · every edit logged
08:12Captured · 2 photosK.Hartley
08:14AssignedWet Seal Co.
11:30In progressJ. Silva
14:20DisputedJ. Silva
14:24Dispute closed · photoK.Hartley
16:04Signed off · lockedK.Hartley
1 ENTRY2 PHOTOS · TIMESTAMPEDLOCKED AT SIGN-OFF

Every edit is logged and the record locks at sign-off. That is the documented information and nonconformity trail ISO 9001 asks for, and it comes out of the day's work instead of a write-up afterwards.

DAY 4 · 16:04 · SIGNED OFF · LOCKED

What actually changes for you.

Less time typing up, less time chasing, fewer arguments at handover, and an audit you can walk into unprepared. Here's where the hours and the money go.

FOR YOUHOWINSTEAD OF
Log a defect in 12 secondsPhoto, pin, trade and due date, even from a basement with no signal. It syncs later.Notes on your phone, typed up at the kitchen table that night.
Nothing slipsEvery defect has an owner and a fix-by date. Overdue items show up on their own. You don't go looking.Chasing trades by text and hoping the spreadsheet is current.
Disputes end in minutesOpen the entry, show the timestamped photo and the trail. Conversation over.A week of emails, then a back-charge argument nobody wins.
Handover pack in secondsEvery defect, photo and sign-off in one PDF, the day practical completion is called.Two days assembling photos and spreadsheets into a binder.
Fewer claims, less adminA locked record with its audit trail holds up in a claim. The admin hours go back to the job.Paying someone to reconstruct what happened six months ago.
Audit-ready, alwaysDocumented information, nonconformity and corrective action records sit where ISO 9001 expects them. No scramble before the audit.Three weeks of evidence-gathering before the auditor arrives.

Working out which system fits? The guide to construction defect management software covers the whole quality loop and what to test before you commit.

The record that ends your next dispute and passes your next audit.

A short walkthrough on one of your own jobs: inspections, non-conformances, closeout. Then a free pilot if it fits. No card needed.

WALKTHROUGH30 MIN · YOUR JOB
PILOTFREE · IF IT FITS
STANDARDBUILT TO ISO 9001
DATAHOSTED IN AUSTRALIA
BUILT ON-SITE · MELBOURNE
DATA RESIDENCYHOSTED IN AUSTRALIA
RECORD INTEGRITYISO 9001 · CL. 7.5 · 8.7 · 10.2
RELEASESEP ’26
IssuesId